Case study
One Hub for Every Build: How Oakridge Contracting Freed Up the Back Office and Gave Clients Full Visibility
Discover how Oakridge Contracting replaced paperwork and an in-house system with Billdr to centralize quotes, change orders, timesheets and daily logs, and reclaim personal time.
1 hub
For quotes, change orders, invoices, and client files
From the field
Change orders and invoices created on site, no office handoff
Per job
Crew clock-ins tracked across multiple sites each day
How Billdr Changed Their Day-to-Day
Lucas Wildman, owner of Oakridge Contracting, has served the Greater Toronto Area for over 14 years, handling large-scale renovations and custom homes from design and permits to construction and warranty. Together with Anita Reitinger, who has run the company’s administration, books, and payroll since its incorporation in 2014, he moved Oakridge off paperwork and an in-house system and onto Billdr.
Before Billdr
- Old-school, manual quoting. Every item checked by hand, with no single place to bring a quote together.
- Shuffling through paperwork trying to find where a detail had been written down.
- Everything ran through the back office, with change orders and invoices generated at the office.
- Constant back-and-forth between the owner on site and admin to get paperwork out.
- An in-house designed system that took a lot of manual effort to keep running.
- Time sheets pieced together by hand for crews moving between multiple jobs in a day.
After Billdr
- One central hub for the team, clients, subtrades, and employees.
- Change orders and invoices from the field, generated by Lucas without going through the office.
- Site supervisors code receipts directly, taking work off the back office.
- Per-job clock in and clock out for employees and subcontractors, with time sheets done efficiently.
- Daily logs with site photos that document every stage for clients, inspectors, and the team.
- A client dashboard that builds trust, protecting both the client and the contractor.
Billdr allowed us to amalgamate everything into one simple app and one simple program where we can easily access everything, as well as our clients, and also our subtrades and our employees.
Why Oakridge Contracting Loves Billdr
From the back office to the job site, Billdr gave Lucas and Anita one place to run the business and keep clients in the loop.
1. Support That Answers Late at Night
Lucas calls Billdr’s response times the best customer service he’s seen. Messages sent late at night sometimes get answered right away, and otherwise first thing the next morning, backed by helpful how-to videos.
2. A Client Dashboard Clients Trust
Clients access blueprints, change orders, and invoices in one place, upload photos of their selections, and follow the build through the client dashboard, giving both the client and the contractor protection and clear records.
3. Crew Time Tracked by Job
Employees and subcontractors clock in and out of each job, even when they move between several sites in a day, which makes time sheets far less work on the back end.
4. Daily Logs as Backup
Site supervisors upload daily photos that capture each stage of the build, so the team can check where electrical or plumbing runs and has records for inspectors, homeowners, or any issue that comes up.
5. Affordable for a Small Business
Anita points out that software is only useful if a small business can afford it. Billdr gives Oakridge a centralized platform for the whole team at a price that works for a company its size.
“We’ve been able to reclaim a bit of our own personal time”
“…time that we used to spend doing really laborious tasks, really inefficiently. First and foremost, I like to spend it with my family, out on the water fishing, up at the cottage, golfing.”
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Still have questions?
Yes. Billdr is built for residential and commercial general contractors, home builders, and specialty contractors across North America. Whether you're a small & medium team (1-30 FTEs) or a growing business (30-100 employees), Billdr scales with the way you build.
Note: Billdr is not adapted for general contractors building high-rises, airports, industrial projects.
Absolutely. Billdr is designed for owners, project managers, estimators, office staff, field crews, subcontractors, and even your clients through dedicated portals. Everyone stays connected in one system.
Yes. Billdr syncs with QuickBooks Online, so invoices, expenses, purchase orders, bills, payments, and customers move across automatically and nothing gets entered twice. Your operations team works in Billdr while your accountant keeps working in QuickBooks
Yes. You can book a personalized demo with our team or start your subscription and schedule a free onboarding session. We'll help you get set up quickly so you can experience Billdr with your own projects.
Yes. Billdr includes import tools to help you migrate customers, contacts, projects, price lists, templates, and more. Our Customer Success team is available to guide you through the transition and ensure a smooth setup.