Case study
Weekends Back: How Reds Mechanical Services Grew Its Crew and Cut Estimating Time with Billdr
Discover how Reds Mechanical Services, a Vancouver-area plumbing, heating and gas contractor, replaced QuickBooks and separate apps with Billdr to quote faster, grow its team, and stop working seven days a week.
~4
Employees in about a year, up from mainly just Ryan
7 → 5
Days a week for Ryan, with weekends now mostly off
1 app
Replacing QuickBooks plus separate scheduling and log tools
How Billdr Changed Their Day-to-Day
Ryan Belong followed his dad into construction and built a career in plumbing before founding Reds Mechanical Services, a Vancouver-area mechanical contractor serving projects from Chilliwack to Vancouver and Vancouver Island. Today the company handles a full mechanical scope, including plumbing, heating, gas, renovations, new construction, service, and preventive maintenance. His wife Erin runs admin, marketing, scheduling, and email, and together they moved the business from QuickBooks onto Billdr.
Before Billdr
- Disorganized files. Quotes, invoices, and files were hard to keep organized in one program.
- Hours and hours on quotes, especially for bigger jobs.
- A slow accounting program in QuickBooks, with few tools beyond the books.
- Separate programs for daily logs and scheduling.
- No view of job progress when Ryan couldn’t be on site.
- Seven-day work weeks, with weekends spent doing estimates.
After Billdr
- One all-in-one platform for accounting, scheduling, logs, and receivables.
- Faster estimates with Bruno and their price list uploaded into Billdr.
- Daily logs with photos to follow job progress when Ryan is off site.
- Calendar planning weeks ahead, with clock in and clock out for the crew.
- Logs shared with clients to settle questions about the work done.
- A growing crew of about four employees, with weekends back for family.
Just being able to see daily progress of the job sites when I’m not able to be there. And then with the calendar option, being able to plan weeks ahead.
Why Reds Mechanical Services Loves Billdr
From quoting to the job site, Billdr gave Ryan and Erin one place to run a growing mechanical business.
1. Faster Estimates with a Built-In Price List
With their price list uploaded into Billdr, Ryan types in an item and the pricing comes up. Together with Bruno, that has cut the time it takes to build an estimate considerably.
2. Daily Logs That Settle Disputes
Employees upload photos and notes every day. When clients have questioned what was done or how long the crew was on site, Ryan has shared the logs to show exactly what happened.
3. Planning Weeks Ahead
The calendar lets Ryan plan weeks in advance and keep the crew organized, even as the team has grown.
4. Room to Grow the Team
With scheduling and clock in and out in one place, Reds grew from mainly Ryan to about four employees in about a year, without adding more programs.
5. More Time Together
Ryan, who often worked seven days a week, now mostly has Saturdays and Sundays off. Erin makes it to their kids’ games, and the family has more time for camping and hunting.
“You don’t need to have five different apps”
“You’ve got accounting, you’ve got scheduling, you’ve got logs, you’ve got money coming in and money going out, all in one little package. You can just use Billdr, and it’ll take care of everything.”
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Still have questions?
Yes. Billdr is built for residential and commercial general contractors, home builders, and specialty contractors across North America. Whether you're a small & medium team (1-30 FTEs) or a growing business (30-100 employees), Billdr scales with the way you build.
Note: Billdr is not adapted for general contractors building high-rises, airports, industrial projects.
Absolutely. Billdr is designed for owners, project managers, estimators, office staff, field crews, subcontractors, and even your clients through dedicated portals. Everyone stays connected in one system.
Yes. Billdr syncs with QuickBooks Online, so invoices, expenses, purchase orders, bills, payments, and customers move across automatically and nothing gets entered twice. Your operations team works in Billdr while your accountant keeps working in QuickBooks
Yes. You can book a personalized demo with our team or start your subscription and schedule a free onboarding session. We'll help you get set up quickly so you can experience Billdr with your own projects.
Yes. Billdr includes import tools to help you migrate customers, contacts, projects, price lists, templates, and more. Our Customer Success team is available to guide you through the transition and ensure a smooth setup.